Terms and Conditions

Members categories

There are 2 categories of members: associated member (AM) and full member (FM)

Full Member affiliation is open to all national bioenergy and renewable associations:

  • Cover a whole country and be based in Europe (Russia and Turkey eligible if association based in European side)
  • Address bioenergy globally, including the various feedstocks, technologies and end uses
  • Objectives should include market development, advocacy and communication
  • Membership should be representative of the bioenergy sector in the country

There can be more than one FM per country and AEBIOM Board reserves the right to apply a transition period for new members from AM to FM.

Associated Member affiliation is open to all organizations which are not eligible to become full member:

  • Sectorial associations (pellet, biogas, miscanthus, etc.)
  • Companies
  • Research centers
  • Universities
  • Consultancy firms

The criteria to distinguish the categories and types of the members is decided by the Board of Directors.

Admission

  1. Applications for membership must be submitted to AEBIOM Secretariat via our online application form.
  2. The online application form must be dully completed with the requested information.
  3. All eligible application forms are submitted for approval to the AEBIOM Board.
  4. The admission of new members is subject to a decision of the AEBIOM Board.
  5. Accepted members shall be notified by the AEBIOM Secretariat maximum within 30 days after the Board agreement.
  6. The effective date of affiliation is the date of notification.
  7. A member shall only enjoy its membership rights if its membership fees have been paid in full and in due time.

Membership fees

  1. The annual membership fee of each member will be based on the most recent data available regarding its bioenergy turnover or membership fees.
  2. The membership year runs from January 1st to December 31 of each year.
  3. Membership fees are due annually upon the beginning of each membership year and are payable upon presentation of the membership fees invoice.
  4. Membership fees are due in one payment for each started membership year and cannot be claimed back in case of termination of membership during the year.
  5. Any application submitted before the 30th June of the financial year will imply the payment of 100% of the membership fees. Any application submitted after the 30th June of the financial year will imply the payment of 50% of the membership fees.

Membership rights and obligations

1. Members who have paid their membership fees will be entitled to participate in and exercise their full membership rights.

2. Each AEBIOM member shall:

a) Act in a manner compatible with the purpose, aims and values of AEBIOM.

b) Keep the relevant departments and people of your organization fully informed of the work and progress made by AEBIOM.

c) Keep AEBIOM informed about any major changes in organisation. In case of company’s contact person change, please inform AEBIOM within a reasonable time. It is mandatory that AEBIOM has the correct e-mail addresses of the persons registered in the application form.

d) Upon request, please inform AEBIOM each year in a faithful manner about annual turnover, membership fees and production capacity in view of determining the membership category and the amount of the membership fees. Answers and feedback will be provided  thirty days following such notification.

e) Provide the correct general information about your organization. This information will be used for the AEBIOM member’s directory.

3. Members that have not paid their annual membership fees will not be able to exercise their membership rights, notwithstanding their automatic exclusion in case of failure to pay after expiry of a fifteen days’ notice period.

Termination of membership

  1. The membership is automatically renewed every year. Any member may resign and termin their membership from AEBIOM at any time before 1st October by completing the online termination form.
  2. Upon termination of membership, all membership rights will immediately and automatically cease, without prejudice to the obligation of the terminated member to pay any unpaid membership fees.
  3. Membership fees that have not been paid remain due in full for the membership year in which the termination of membership (e.g. as a result of resignation or exclusion) occurred.
  4. Membership fees already paid cannot be claimed back and will not be reimbursed, irrespective of the date of termination.
  5. According to the Art.9 of the Statutes, a member can be excluded from membership by the General Assembly:

a) In case of failure to pay their membership fees after expiry of 31 days notice period following reminders of payment

b) If the General Assembly considers that the Member acts against the objectives of AEBIOM. Any Member can propose the expulsion of a Member. The Member proposed for expulsion will be informed about   the reasons for the proposed expulsion and has the right to explain its position to the General Assembly before the latter takes a decision.

 

AEBIOM Board reserves the right to update the By Laws of the Statutes about Membership Terms and Conditions.

Application Form

 

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